5 Tips For Writing An Unforgettable Thank You Note

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Your job interview may be over but the interview process isn’t done yet. There’s another crucial step that could mean the difference between getting hired or getting looked over. That step is sending an unforgettable thank you note to your hiring manager.

Will a thank you note really make a difference?

Yes, it definitely will. Writing a thank you note gives you the opportunity to keep on making a good impression after the interview process is complete. It shows that you care about the company and appreciate the time people put in to meet you. Plus, it shows that you care about the next step in the hiring process and want to take an active part in it.

If you have questions about your thank you note strategy (like what to put in it or how to send it along), here are some tips on how to write a thank you note that will really wow your potential employer.

Don’t Send A Hand-Written Note—Email It Instead

There’s a good chance the hiring manager is super busy and wants to make a hire soon. You need to keep up with them. If you write a note by hand and send it in the mail, it may not reach them by the time they make a decision.

To ensure that you’re up to speed in the hiring process, send the thank you note via email. It will get to the hiring manager much faster.

Send It Sooner Rather Than Later

Man writes a thank you note after a job interview

The hiring process moves fast, so it’s important you make a good first impression—fast.

The optimal time to send a thank you note is within 24 hours of your job interview. That way, the hiring manager doesn’t forget you or the conversations you had during your interview. A quick turnaround on your thank you note also shows the employer you’re a proactive and eager job candidate.

Be Sure To Say Why You’re Thankful For The Interview

Woman sends a thank you note to a hiring manager

Saying “thank you” in your thank you note is a given. Take it a step further by telling the hiring manager why you are thankful for the interview.

You could mention that you liked learning more about the company, meeting members of the team, and getting to know more about the position. This shows the hiring manager that the job interview was more than just a formal part of the hiring process for you.

Remember Names And Drop Them In Your Note

Job seeker writes a thank you note

During your job interview, learn the names of those you come in contact with and mention some of them in your thank you note. You could mention a question they answered for you or give them a shout-out for making you feel comfortable.

This shows that you pay attention to the details and care about those who have helped you throughout the hiring process.

Tell Them Why You’d Be A Good Fit 

Woman types up a thank you note


Now that you’ve gone through the interview, reiterate why you think you’d be a good fit for the job. You got a glimpse of how the company functions, so now’s your chance to add what value you think you bring to the table.

You can also express your excitement about the position and the company. It will show that you care about the job and it will help you further stand out in the hiring manager’s mind.

At the end of the day, a thank you note will make you a memorable job candidate, someone the employer would love to have on their team. So, don’t forget to send a thank you note after your next job interview!

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This post was originally published at an earlier date.

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